{"id":64446,"date":"2020-01-24T09:38:18","date_gmt":"2020-01-24T14:38:18","guid":{"rendered":"https:\/\/www.eventsource.ca\/blog\/?p=64446"},"modified":"2025-01-22T10:41:02","modified_gmt":"2025-01-22T15:41:02","slug":"eventsources-guide-to-booking-hotel-room-blocks-for-your-wedding","status":"publish","type":"post","link":"https:\/\/www.eventsource.ca\/blog\/eventsources-guide-to-booking-hotel-room-blocks-for-your-wedding","title":{"rendered":"EventSource&#8217;s Guide to Booking Hotel Room Blocks for Your Wedding"},"content":{"rendered":"<p>When your guests are going through the logistics of attending your wedding, hotel costs are definitely something they consider. No matter where you book your venue, there will always be guests from \u2018out of town\u2019, and those guests will need a place to stay. Luckily, most hotels offer a group booking rate that will offer your guests a discounted nightly rate and make their stay a little more affordable. Hotel room blocks are ideal because they save you time, and money and ensure that all of your guests will have a place to stay during the event you are hosting.<\/p>\n<hr \/>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_88 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\r\n<div class=\"ez-toc-title-container\">\r\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\r\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\r\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.eventsource.ca\/blog\/wedding-weather-backup-plan\/#What_are_hotel_room_blocks\" >What are hotel room blocks?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.eventsource.ca\/blog\/wedding-weather-backup-plan\/#How_many_rooms_do_I_need\" >How many rooms do I need?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.eventsource.ca\/blog\/wedding-weather-backup-plan\/#When_should_I_book_my_hotel_block\" >When should I book my hotel block?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.eventsource.ca\/blog\/wedding-weather-backup-plan\/#How_do_I_choose_a_hotel\" >How do I choose a hotel?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.eventsource.ca\/blog\/wedding-weather-backup-plan\/#What_should_my_target_budget_be\" >What should my target budget be?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.eventsource.ca\/blog\/wedding-weather-backup-plan\/#You_May_Also_Be_Interested_In\" >You May Also Be Interested In<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.eventsource.ca\/blog\/wedding-weather-backup-plan\/#BONUS_TIPS\" >BONUS TIPS<\/a><\/li><\/ul><\/nav><\/div>\r\n<h2><span class=\"ez-toc-section\" id=\"What_are_hotel_room_blocks\"><\/span>What are hotel room blocks?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A hotel room block is a reservation of ten or more rooms at the same hotel. On average, group rates are 15% lower than the hotel\u2019s standard rate but they can be as high as 40%.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_many_rooms_do_I_need\"><\/span>How many rooms do I need?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>First, you will need to determine how many of your guests will need accommodations. Feel free to ask them directly or, guestimate based on your guest list. Most hotels will give you a suggestion as well, but usually, the minimum is ten. When in doubt, overestimate! You can always take rooms away, but you don\u2019t want your guests to be disappointed.<\/p>\n<div class=\"post-images\"><a href=\"https:\/\/www.eventsource.ca\/blog\/wp-content\/uploads\/2020\/01\/photo-of-living-room-1457842.jpg\"class=\"link-image link-image_wide\" rel=\"gallery\"class=\"link-image link-image_wide\" rel=\"gallery\"><img decoding=\"async\" class=\"full-size-image alignnone wp-image-65116 size-full\" src=\"data:image\/svg+xml;base64,PHN2ZyB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciIHZpZXdCb3g9IjAgMCA5OTAgNjAxIiB3aWR0aD0iOTkwIiBoZWlnaHQ9IjYwMSIgZGF0YS11PSJodHRwcyUzQSUyRiUyRnd3dy5ldmVudHNvdXJjZS5jYSUyRmJsb2clMkZ3cC1jb250ZW50JTJGdXBsb2FkcyUyRjIwMjAlMkYwMSUyRnBob3RvLW9mLWxpdmluZy1yb29tLTE0NTc4NDIuanBnIiBkYXRhLXc9Ijk5MCIgZGF0YS1oPSI2MDEiIGRhdGEtYmlwPSIiPjwvc3ZnPg==\" data-spai=\"1\" alt=\"Hotel Room Blocks\" width=\"990\" height=\"601\"  \/><\/a><\/div>\n<h2><span class=\"ez-toc-section\" id=\"When_should_I_book_my_hotel_block\"><\/span>When should I book my hotel block?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The best time to start booking or reserving room blocks is 6-8 months ahead of your event. This way, you are able to put the hotel information on your invites and there will be more rooms available.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_do_I_choose_a_hotel\"><\/span>How do I choose a hotel?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Once you have decided on the location, budget and number of rooms needed, reach out to hotels surrounding your venue. Let them know that you are currently comparing prices and they will likely give you a better deal! <strong>Pro Tip<\/strong>: When booking your room block, ask if they can throw in a bridal suite for you and your spouse the night of your wedding!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_should_my_target_budget_be\"><\/span>What should my target budget be?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You should aim to have rooms within multiple budgets to keep things accessible for all your guests. Whether that means having different rooms types at the same hotel or booking multiple hotels close to your venue will depend on the amount of rooms you need. We suggest choosing no more than three hotel options.<\/p>\n<p><h3 class=\"related-posts-title toc_show\"><span class=\"ez-toc-section\" id=\"You_May_Also_Be_Interested_In\"><\/span>You May Also Be Interested In<span class=\"ez-toc-section-end\"><\/span><\/h3><ul class=\"display-posts-listing\"><li class=\"listing-item\"><a class=\"image\" href=\"https:\/\/www.eventsource.ca\/blog\/how-to-choose-wedding-transportation\"><img width=\"150\" height=\"150\" src=\"data:image\/svg+xml;base64,PHN2ZyB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciIHZpZXdCb3g9IjAgMCA0MjUgNDI1IiB3aWR0aD0iNDI1IiBoZWlnaHQ9IjQyNSIgZGF0YS11PSJodHRwcyUzQSUyRiUyRnd3dy5ldmVudHNvdXJjZS5jYSUyRmJsb2clMkZ3cC1jb250ZW50JTJGdXBsb2FkcyUyRjIwMjYlMkYwOCUyRkhvdy10by1DaG9vc2UtdGhlLUJlc3QtUmlkZS1mb3ItWW91ci1XZWRkaW5nLWluLVRvcm9udG8tVGlwcy1Ucmlja3MtNDI1eDQyNS5qcGciIGRhdGEtdz0iNDI1IiBkYXRhLWg9IjQyNSIgZGF0YS1iaXA9IiI+PC9zdmc+\" data-spai=\"1\" class=\"attachment-thumbnail size-thumbnail wp-post-image\" alt=\"How to Choose the Best Ride for Your Wedding in Toronto Tips &amp; Tricks\" srcset=\" \" sizes=\"auto, (min-width: 768px) 642px, (min-width: 576px) 510px, calc(100vw - 30px)\" decoding=\"async\" \/><\/a> <a class=\"title\" href=\"https:\/\/www.eventsource.ca\/blog\/how-to-choose-wedding-transportation\">How to Choose Your Wedding Transportation<\/a><\/li><li class=\"listing-item\"><a class=\"image\" href=\"https:\/\/www.eventsource.ca\/blog\/how-to-choose-wedding-hairstylist\"><img width=\"150\" height=\"150\" src=\"data:image\/svg+xml;base64,PHN2ZyB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciIHZpZXdCb3g9IjAgMCA0MjUgNDI1IiB3aWR0aD0iNDI1IiBoZWlnaHQ9IjQyNSIgZGF0YS11PSJodHRwcyUzQSUyRiUyRnd3dy5ldmVudHNvdXJjZS5jYSUyRmJsb2clMkZ3cC1jb250ZW50JTJGdXBsb2FkcyUyRjIwMjYlMkYwNyUyRkhvdy10by1DaG9vc2UtYS1IYWlyc3R5bGlzdC1UaGF0LUZpdHMtWW91ci1XZWRkaW5nLVN0eWxlLTQyNXg0MjUuanBnIiBkYXRhLXc9IjQyNSIgZGF0YS1oPSI0MjUiIGRhdGEtYmlwPSIiPjwvc3ZnPg==\" data-spai=\"1\" class=\"attachment-thumbnail size-thumbnail wp-post-image\" alt=\"How to Choose a Hairstylist That Fits Your Wedding Style\" srcset=\" \" sizes=\"auto, (min-width: 768px) 642px, (min-width: 576px) 510px, calc(100vw - 30px)\" decoding=\"async\" \/><\/a> <a class=\"title\" href=\"https:\/\/www.eventsource.ca\/blog\/how-to-choose-wedding-hairstylist\">How to Choose a Hairstylist That Fits Your Wedding Style<\/a><\/li><li class=\"listing-item\"><a class=\"image\" href=\"https:\/\/www.eventsource.ca\/blog\/wedding-weather-backup-plan\"><img width=\"150\" height=\"150\" src=\"data:image\/svg+xml;base64,PHN2ZyB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciIHZpZXdCb3g9IjAgMCA0MjUgNDI1IiB3aWR0aD0iNDI1IiBoZWlnaHQ9IjQyNSIgZGF0YS11PSJodHRwcyUzQSUyRiUyRnd3dy5ldmVudHNvdXJjZS5jYSUyRmJsb2clMkZ3cC1jb250ZW50JTJGdXBsb2FkcyUyRjIwMjYlMkYwNyUyRkhvdy10by1IYW5kbGUtV2VkZGluZy1EYXktV2VhdGhlci00MjV4NDI1LmpwZyIgZGF0YS13PSI0MjUiIGRhdGEtaD0iNDI1IiBkYXRhLWJpcD0iIj48L3N2Zz4=\" data-spai=\"1\" class=\"attachment-thumbnail size-thumbnail wp-post-image\" alt=\"How to Handle Wedding Day Weather\" srcset=\" \" sizes=\"auto, (min-width: 768px) 642px, (min-width: 576px) 510px, calc(100vw - 30px)\" decoding=\"async\" \/><\/a> <a class=\"title\" href=\"https:\/\/www.eventsource.ca\/blog\/wedding-weather-backup-plan\">The Wedding Weather Backup Plan Every Couple Needs<\/a><\/li><\/ul><\/p>\n<h2><span class=\"ez-toc-section\" id=\"BONUS_TIPS\"><\/span>BONUS TIPS<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>Keep in mind any special events that might be happening in the area (sports games, concerts etc). Book earlier to avoid rate spikes!<\/li>\n<li>Inquire if the hotel will provide a shuttle for your guests to get to and from the venue. Many hotels will include this for free if you book enough rooms!<\/li>\n<li>Inquire about a custom check-in time so that your guests aren\u2019t missing any part of the wedding.<\/li>\n<li>Be sure to tell your guests as soon as possible as many hotels will only keep a block of rooms open for a certain amount of time before the event.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>When your guests are going through the logistics of attending your wedding, hotel costs are definitely something they consider. No matter where you book your venue, there will always be guests from \u2018out of town\u2019, and those guests will need a place to stay. Luckily, most hotels offer a group booking rate that will offer [&hellip;]<\/p>\n","protected":false},"author":72,"featured_media":65117,"comment_status":"open","ping_status":"closed","sticky":false,"template":"single-v2.php","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[136],"tags":[],"class_list":["post-64446","post","type-post","status-publish","format-standard","has-post-thumbnail","category-tips-tricks"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\r\n<title>EventSource&#039;s Guide to Booking Hotel Room Blocks<\/title>\r\n<meta name=\"description\" content=\"Hotel room blocks are ideal because they save you time, money and ensure that all of your guests will have a place to stay during the event you are hosting!\" \/>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<meta property=\"og:locale\" content=\"en_US\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"EventSource&#039;s Guide to Booking Hotel Room Blocks\" \/>\r\n<meta property=\"og:description\" content=\"Hotel room blocks are ideal because they save you time, money and ensure that all of your guests will have a place to stay during the event you are hosting!\" \/>\r\n<meta property=\"og:url\" content=\"https:\/\/www.eventsource.ca\/blog\/eventsources-guide-to-booking-hotel-room-blocks-for-your-wedding\" \/>\r\n<meta property=\"og:site_name\" content=\"Toronto &amp; 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