Average Catering Cost for Weddings in Toronto & the GTA

Planning your wedding menu? It’s one of the biggest (and most delicious) decisions you’ll make, and getting the budget right is just as important as choosing the perfect dishes. With so many catering styles, service options, and price ranges for catering in Toronto & GTA, it helps to know the average catering cost for weddings before you start booking your tastings.

From plated dinners to buffets and cocktail-style receptions, average catering cost for weddings vary widely depending on your guest count, menu choices, and their associated fees. But don’t worry! There are plenty of ways to serve an incredible meal without overspending. Let’s break down the average catering cost for weddings, factors that affect pricing, and smart ways to get the best value for your big day.

Average Wedding Catering Costs in Toronto & GTA

Wedding catering in Toronto & the GTA typically costs between $30–$150 per guest. Most couples spend around $50–$100 per person for a mid-range catering experience. Higher-end options with premium ingredients and full-service staff can exceed $150 per guest. Here’s what to expect when it comes to wedding catering prices by service type:

Buffet Service

A popular and cost-effective option for couples looking for variety and a more casual feel. Buffets typically range from $50–$100 per guest, with costs varying based on the number of dishes and staffing requirements.

Plated Dinner

This is the most traditional (and often the most expensive) option, with guests being served multiple courses at their tables. Expect to pay $80–$150+ per person, depending on the menu and level of service.

Food Stations & Interactive Catering

Think build-your-own taco bars, pasta stations, or chef-attended carving stations. These setups usually cost you around $60–$120 per guest.

Cocktail-Style Reception

Ideal for couples who want a more social, laid-back atmosphere with passed appetizers and small bites. Prices can range from $40–$90 per guest, with savings possible by limiting hot items or choosing budget-friendly options.

Photo Courtesy of Oliver & Bonacini Catering

Typical Pricing Ranges for Wedding Catering

Here’s a general idea of what you can expect to spend per guest:

• High-end/luxury catering: $100–$150+ per person – Multi-course plated meals, premium ingredients, gourmet presentations, and top-tier service.
• Mid-range catering: $50–$100 per person – A good balance of quality and cost, often including a buffet or family-style service with a solid variety of dishes.
• Budget-friendly catering: $30–$50 per person – Simple buffet-style meals, limited menu options, or catering from smaller, local vendors.

No matter your budget, there’s a way to serve amazing food that fits your vision.

Up next, we’ll dive into the key factors that impact catering prices (and how to avoid surprise costs.)

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Factors Affecting Wedding Catering Costs

Guest Count

Catering costs are typically charged per guest, so the more people you invite, the higher the total bill. Even a small increase in guest count can have a big impact, especially with plated meals or premium menus. Keeping your list tight is one of the easiest ways to manage costs without sacrificing quality.

Season & Demand

Peak wedding season (typically summer and early fall) means higher catering prices due to increased demand. If you’re open to an off-season or weekday wedding, you might score lower rates and better package deals.

Menu Style & Cuisine

Plated dinners tend to be the most expensive due to the added service and presentation required, while buffets and food stations offer more flexibility at a lower price. Cocktail-style receptions with passed appetizers can be cost-effective but you might need more variety to keep your guests satisfied. Choosing a simpler menu or skipping premium ingredients can also help balance the budget.

Beverage & Bar Services

An open bar can quickly drive up costs, especially if you’re offering premium liquor and cocktails. Many couples save by choosing a limited bar package, serving signature drinks, or bringing their own alcohol and paying a corkage fee (if the venue allows). Don’t forget about non-alcoholic options like coffee, tea, and mocktails, which can also add to the bill.

Venue Policies & Catering Requirements

Some venues require you to use their in-house catering, which can limit your options and come at a premium. If you’re working with a wedding venue that allows outside catering, be sure to ask about extra fees like kitchen rentals or service charges.

Additional Fees & Hidden Catering Costs

Beyond the per-person price, there are extra fees that can sneak up on you if you’re not careful. These costs vary by caterer, but always ask for a detailed quote upfront so you know exactly what’s included. Here are some common hidden charges to keep in mind:

• Delivery & Setup Fees: Some companies charge extra for transporting food, setting up tables, and arranging food stations.
• Service Charges & Tipping: Many caterers add a 15–20% service fee, plus gratuities for staff like servers and bartenders.
• Equipment Rentals: If your venue doesn’t provide essentials like tables, chairs, linens, or dinnerware, you’ll need to rent them (sometimes at a premium.)
• Staffing & Customizations: Beyond the food, many caterers charge extra for staff, rentals, and décor enhancements like specialty tableware or themed setups.
• Cake Cutting & Late-Night Snacks: Some caterers charge per slice for cutting a wedding cake, and extras like midnight poutine bars can add up.
• Cleanup & Waste Disposal: Not all caterers include post-event cleanup, meaning you might need to pay for extra staff to handle it.

Photo Courtesy of en Ville Event Design and Catering

What’s Included in Wedding Catering Packages?

Not all catering packages are created equal. Some include everything you need, while others are more bare-bones, leaving you to piece things together. Here’s a quick look at what’s typically included:

• Food & Service: Your menu (appetizers, mains, desserts) and the staff to serve it, whether it’s a plated meal, buffet, or food stations.
• Setup & Cleanup: Some caterers handle setting up food and clearing plates, while others charge extra for full post-event cleanup.
• Basic Rentals: Many caterers provide essential dinnerware, glassware, and utensils, but tables, chairs, and linens may cost extra.
• Beverage Service: Water, coffee, and tea are often included, but bar services usually come with separate pricing.

Most caterers offer all-inclusive packages, covering everything from appetizers to bar service, while others provide à la carte options, letting you customize each detail. Always check what’s included so you’re not caught off guard by extra fees.

Photo Courtesy of Daniel et Daniel Catering & Events

Finding the Perfect Wedding Caterer in Toronto

Picking the right wedding caterer is about more than just great food; it’s about service, flexibility, and reliability. Look for vendors with strong reviews, wedding experience, and customizable menu options that fit your style. Don’t forget to schedule a tasting and review the contract for hidden fees, cancellation policies, and payment terms.

A wedding planning platform like EventSoure.ca, can make the search easier by letting you compare top-rated caterers in Toronto. Plus, many vendors offer exclusive discounts and promotions, helping you save while still getting amazing service. A little research goes a long way in ensuring your wedding meal is unforgettable.

Now that you know the average catering cost for weddings in Toronto & GTA, you can plan the menu with confidence. Remember, great food makes a great wedding, but it doesn’t have to break the bank. Knowing catering costs, comparing vendors, and watching out for hidden fees can help you stay on budget. Be sure to explore special catering discounts or package deals on EventSource.ca, as small savings can really add up! With a little planning, you’ll serve up a menu that’s just as memorable as the big day itself.